Last updated: July 2026
The organisers of the 19th International GASi Symposium, Athens 2026 ("we", "our", "us") are committed to protecting your personal data and respecting your privacy.
This Privacy Policy explains what information we collect, why we collect it, how it is used, and your rights under the General Data Protection Regulation (GDPR).
1. Data Controller
The controller responsible for processing your personal data is the Organising Committee of the 19th International GASi Symposium.
For any privacy-related questions, please contact us at: office@gasi-symposium-athens.com.
2. Information We Collect
We collect only the information that you voluntarily provide through the website. Depending on the form you complete, this may include:
- Full name
- Email address
- Postal address
- Country
- Institution or organisation
- Professional information
- Telephone number
- Registration details
- Abstract submissions
- Co-author information
- Workshop or application information
- Bursary application information
- Dietary or accessibility requirements (where voluntarily provided)
- Any additional information you choose to submit
3. Registration Payments
Online payments are securely processed by Stripe.
We do not store or have access to your full credit card information. Payment details are processed directly by Stripe in accordance with Stripe's own Privacy Policy.
4. Purpose of Processing
We process your personal information for the following purposes:
- Managing symposium registrations
- Processing abstract submissions
- Communicating with participants and authors
- Reviewing applications
- Organising the scientific programme
- Issuing invoices and receipts
- Responding to enquiries
- Complying with legal and accounting obligations
5. Legal Basis for Processing
Your personal information is processed on one or more of the following legal bases:
- Your consent
- Performance of a contract (registration)
- Legitimate interests in organising the Symposium
- Compliance with legal obligations
6. Sharing of Information
Your personal information may be accessed only by authorised individuals involved in organising the Symposium, including:
- Organising Committee members
- Scientific Committee members (where required for abstract review)
- Administrative staff
- Technical staff maintaining the registration platform
- Stripe for payment processing
We do not sell, rent, or share personal information for advertising or marketing purposes.
7. Data Retention
Personal information is retained only for as long as necessary to:
- Organise and administer the Symposium
- Fulfil contractual obligations
- Comply with accounting and legal requirements
- Maintain scientific records where appropriate
After this period, your information will be securely deleted or anonymised.
8. International Data Transfers
As participants and organisers may be located in different countries, some personal information may be processed internationally. Appropriate safeguards are applied where required under applicable data protection legislation.
9. Your Rights
Under the GDPR, you have the right to:
- Access your personal information
- Request correction of inaccurate information
- Request deletion of your information where legally permitted
- Restrict processing
- Object to processing
- Request data portability
- Withdraw consent where processing is based on consent
Requests may be submitted to office@gasi-symposium-athens.com.
10. Data Security
We implement reasonable technical and organisational measures to protect personal information against unauthorised access, disclosure, alteration, or destruction. Payments are transmitted through secure encrypted connections provided by Stripe.
11. Cookies
This website does not use analytics, advertising, or marketing cookies.
Only essential technical cookies may be used where necessary for the proper operation of the website or submission platform. These cookies are not used to track visitors or for advertising purposes.
12. Third-Party Services
This website uses the following third-party service:
- Stripe – secure payment processing
These providers process personal information only as necessary to provide their services.
13. Contact
If you have any questions regarding this Privacy Policy or the processing of your personal information, please contact us at office@gasi-symposium-athens.com.